28 September
2008
ECFC Supporters' Trust - Financial Statement Year Ending May 2008
The Trust's Financial Statement for the year ending May 2008 is now available:
Financial
Statement Year Ending May 2008 (PDF file)
9 September 2008
Trust AGM 18th October and Trust Elections
Please note that the Trust’s Annual General Meeting will be held at
the Thistle Hotel, Queen Street, Exeter on Saturday
18th October 2008, starting at 11.30 am. You are
cordially invited to attend.
The full agenda will be made available at the meeting, however the major topics
will include approval of last year’s AGM minutes, receipt of the annual
report from the Trust Chair, annual report from the Trust Treasurer, appointment
of the Trust Auditor & results of the Board of Society election. Any items
that Trust members wish to include on the Agenda must be submitted to the
Trust Secretary, Roger Conway at 18 Roughmoor Cottages Taunton TA1 1HA or
email at roger@rogerconway.co.uk by 2nd October 2008.
As a result of the recent publicising of the AGM via email & a letter
a number of Trust members have been nominated for election to the Board of
Society.
As the Trust has five (5) vacancies & six candidates have been nominated,
an election is necessary.
Trust members under the age of 16 are not eligible to vote & we will exclude
votes cast by any such members.
A ballot paper will be sent to all Trust members for who we have no email
address. Any spoilt papers received will be excluded from the election count.
A spoilt paper will comprise any document received after the deadline date,
any paper comprising more than 5 votes (you can of course vote for less than
five), any voting indication which does not use a cross (X) or where the votes
cast are unclear & any form which does not show your name, address &
membership number details. The decisions of the returning officer are final
in all cases.
If you have forgotten your membership number, you can email the Trust at
trust@ecfc.co.uk to obtain
details.
Trust members are reminded that they can now vote for their preferred election
candidate(s) through the Supporters’ Trust “free to access”
members only data website. This facility not only allows Trust members to
securely access & update their personal details, it also allows our members
to; a) submit email addresses for receiving monthly newsletters, b) alter
communications preferences, c) cast your election votes.
This new initiative is the culmination of over 12 months of work and is available
to all members of the Supporters’ Trust. To gain access to this site
visit www.ecfcst.org.uk/members
& register for login access now. If you have already created a login account
and you wish to cast your vote, go to the online poll section (visible upon
entry to your main account page) and cast your vote electronically.
The Trust would urge as many members as possible to use this facility as
it not only provides you all with a free means of voting, but also helps the
Trust Board of Society improve the quality of the data that we hold on you
– our members.
If you have yet to register an email address with us, or if the email address
we have is not valid, please register an up to date email through updating
your details on the Trust members site. Alternatively email trust@ecfc.co.uk
with your name and new contact details.
If you prefer to post your ballot paper please print off the voting
slip and post it to:
Rick Keracher
Returning Officer ECFCST
19 High Street
Bassingham
Lincoln
LN5 9JZ
In alphabetical order, the candidates standing for election are:
1. Tony Badcock
2. Roger Conway
3. Trevor Manley
4. Damien Mills
5. Alan Pearce
6. David Treharne
We are fortunate in that Rick Keracher from the Lincoln City Supporters Trust
will act as the Returning Officer for this year’s election. The ECFC
Board of Society would like to thank Rick for his commitment to marshalling
our election process.
Each candidate has been invited to produce an election manifesto comprising
no more than 400 words.
View all the manifestos, together with the names of the Trust Members who
have proposed each candidate, by clicking on the following link.
Election
Manifestos
If you have any queries regarding this process please contact Chris Phillips
via email at livercity@aol.com,
telephone 01392 433328 or in writing at 64 Sweetbrier Lane, Heavitree, Exeter,
EX1 3AQ.
PROPOSED AGENDA
1. Welcome, Introductions & Apologies for Absence (contact The Secretary
as indicated below).
2. Minutes of the previous Annual General Meeting of 20th October 2007 &
matters arising.
3. To receive the annual report for the period ending 31st May 2008.
4. To receive the audited accounts for the period ending 31st May 2008.
5. To appoint Stephen Bright as the Society’s auditor for the current
financial period.
6. To elect 5 members to the Board of Society (BoS)
7. To consider resolutions. (only valid resolutions that have been received
by the Secretary by 2nd October can be considered at the meeting)
Following the close of the formal business of the meeting, there will be
an opportunity for members “question & answer session”.
signed: Roger Conway - Secretary, Board of Society - 30th August 2008.
You are entitled to appoint a Proxy to vote for you if you are unable to
attend the meeting. Proxy votes are regulated by the Trust Rules 52 &
53, which states:-
Rule 52. A proxy is to be appointed as follows:
a) In writing;
b) In any usual form or any other form which the Society Board may approve;
c) Under the hand of the appointor or of their attorney duly authorised in
writing; &
d) By depositing the appointment document at the registered office of the
Society or at such other place within the United Kingdom as the Society shall
specify not less than two clear days before the day fixed for the meeting
at which the proxy is authorised to vote Where the appointment document is
exercised by an attorney on behalf of the appointor the authority under which
it is executed or a copy of such authority certified notarially or in some
other way approved by the Society Board is to be lodged with the appointment
document.
If this procedure is not followed the appointment of the proxy will be invalid.
Rule 53 The following further rules apply to proxies.
a. No person other than the Chair of the meeting can act as proxy for more
than 3 members.
If you wish to nominate a proxy to vote for you at the AGM, please notify
the Secretary via one of the methods outlined below by 16th October 2008.
If there are any items or resolutions for discussion at the AGM they need
to be forwarded to the Trust Secretary, Roger Conway via email at roger@rogerconway.co.uk,
or in writing to 18, Roughmoor Cottages, Frieze Hill, Taunton, Somerset, TA1
1HA by 2nd October 2008
Please note that all AGM documents will be posted to the Trust website (www.ecfcst.org.uk)
on 4th October 2008. Any member who wishes to receive direct copies please
contact the Secretary.
