Minutes of Part A of the Board of Society Meeting held at St James’ Centre on Monday, November 13, 2006 at 6.30pm.

Present: Denise Watts (Chairman), Rob Doidge, Martin Lawrence, Pete Martin, Ian Jubb, Roger Hamilton-Kendall, Adrian Hitchcox, Tony Badcock, Damien Mills, Trevor Manley, Christopher Phillips, David Treharne, Nick Saunders and Helen Bigwood.

Officers: Tony Boston, (Secretary) and Nigel Banks (Treasurer) .

By invitation: Mike Cooper
No non-BoS Trust members attended.

A/06/112 Welcome and Apologies for Absence:
No apologies for absence had been received.

A/06/113 Minutes of the Meeting of October 9, 2006:
Under A/06/103(f), Rob Doidge pointed out that SHO are paying all the costs of the new shop and this minute was amended accordingly.
After this correction, the minutes were signed as a true record of the meeting.

A/06/114 Matters arising:
(a) Re A/06/103(c), the Brick Scheme, Mike Cooper said that, notwithstanding what had been stated at the last meeting, all the people would be contacted to make sure that they are happy with their inscription. Action MikeC + others
(b) It was mentioned that the Christmas Event had been changed from December 8 to December 1. Tony Boston asked who had decided this, as he had not been told and, as far as he could tell, no-one on the BoS had agreed to this change. If it was to be December 1, then there was not much time left to organise it. Rob Doidge Said that it should not be organised this year and give ourselves much more time next year. This was agreed by the meeting.
(c) Re A/06/102, the application for a grant application from the Co-op. Tony Badcock reported that, although he had called Paul Wynne, he had no further information. The discussion then broadened to include what was to be done with the grant and Tony Boston said that he and Mike Cooper were strongly in favour of buying a computer solely for the use of the Trust. It was finally suggested that we buy 3 computers, of which 1 would be dedicated to the Trust. While on this subject, Tony Boston said that he and Mike Cooper were in favour of having a dedicated Trust room. It was mentioned that we had been offered a room in the old Booking Office, but this was now being used by Football in the Community and it was suggested that they may be willing to share it. Action TBoston
(d) Re A/06/105(c), Nina Wills. Denise Watts said that she had been in touch with Nina Wills family and partner and they were very pleased that we intended to remember her by having the trophy for Supporter of the Year or Trust Member of the Year renamed in her honour. They have promised to get back to us before the next meeting.
(e) Re A/06/108(a), the 2-for-1 offer. Pete Martin reported that the Club Board had had second thoughts and this offer would only be for the Northwich game.
(f) Re A/06/108(c), the rota for an article in the matchday programme, Damien Mills said that this had not yet been done. Action DM
(g) Re A/06/103(g), Tesco vouchers. Tony Badcock said that he had spoken to St Sidwell’s School. He reported that he had 64 and others had been dropped off at the Club.
(h) Re A/06/110, Car Boot Sales. Martin Lawrence said that there was a hold-up and he needs to talk to the Council again. Action ML
(i) Re A/06/111(b), Register of Members’ Interests. Tony Boston agreed to re-send the forms out. David Treharne asked whether interests in EEC countries was also to be included and Tony Boston said that he would find out. {Subsequently it was discovered that only details of UK companies are required}

A/06/115 Co-options:
Denise Watts asked for suggestions as to whom should be co-opted
David Treharne proposed and Rob Doidge seconded the motion that Neil Le Milliere be co- opted on to the BoS for 1 year. This was carried by 11 votes to 0, with 1 abstention. Tony Boston agreed to write to him to inform him of this and also to congratulate him on his election to the Board of Supporters Direct.
Tony Boston agreed to check past minutes to clarify whether co-options are for 1 year or 3.
Roger Hamilton-Kendall said that he was standing down as a co-opted member of the BoS with effect from today’s meeting. Action TBoston

A/06/116 Financial Update:
Nigel Banks had circulated the figures and his report and said that he did not want to add anything to them.
Tony Badcock asked whether the interest from Red or Dead could be passed to our account and Mike Cooper said that a plaque needs to be bought and if any money is spent elsewhere, it must be justified.
Nigel banks reported that he needs authorisation to pay out some cheques:
(a) £29.99 to Tony Badcock for the framed shirt presented to AFC Wimbledon.
(b) £24.99 to Mike Cooper for overseas postage for the AGM papers.
(c) £950 for the auditors bill.
It was proposed by David Treharne and seconded by Rob Doidge that these all be paid. This was passed unanimously.

A/06/117(a) Time for a Change? Formalising the Relationship between the BoS and the Club:
David Treharne will contact us by e-mail. Action DT

A/06/117(b) Discussion documents from David Treharne and Tony Boston:
It was agreed that an additional meeting of the BoS will take place on Tuesday, November 28 at 6.30pm in the St James’ Centre to discuss these documents and also the document prepared by Chris Phillips.

A/06/118 Community Matters:
This was held over to the next meeting.

A/06/119 Communication:
This was held over to the next meeting.

A/06/120 Use of Red or Dead money for Scoreboard:
Tony Badcock said that we should get 3 quotations. David Treharne said that he had 3 quotations and would bring them to the next meeting. Mike Cooper said that there was approximately £25,000 unallocated in the Red or Dead account. He would investigate the situation. This would be put on to the website and ask for comments before the second week in January. Action DT

A/06/121 Trustee Surgeries/Fans Forum/Car Boot Sales:
Nothing further to report.

A/06/122 Any Other Business:
(a) Creditors. It was asked whether we could make a gesture to the creditors of the Club who had lost out with the CVA. It was agreed that it was a good idea in theory, but very difficult to implement in practise.
(b) AGM. Tony Boston said that the timeframe leading up to the AGM needs to be longer, but hopefully we have learned from this year. It was mentioned that the turnout was very poor, considering that it was on a matchday morning. Tony Boston said that he had circulated the draft AGM minutes and would appreciate any comments as they need to go on to the website soon.
(c) Championship Shirt Design. David Treharne said that he had taken out copyright on the championship shirts and other items as well. He also said that he had ordered and paid for 100 Trust ties and sales of 32 were necessary to break even. He anticipates £700 profit from their sale.
(d) National Association of Disabled Supporters (NADS). Nick Saunders said that he was not sure whether our subscription had been paid last year, but the Supporters Club was willing to pay the subscription this year. Nick Saunders said that he would produce a leaflet at our next meeting. Action NS
(e) Stockport County. David Treharne thanked Tony Badcock for setting up the meeting with the Stockport County Trust before our match last Saturday. It was a very useful meeting.
(f) Neil Le Milliere had received a letter from Erik Samuelson, the Chairman and Acting Chief Executive of AFC Wimbledon and had passed it on to Tony Boston. It said, inter alia, “PS- we got your cheque today for profit share from the cup game. You are one of the very few clubs who pay on time, so many thanks.” This has already been passed to Frances Farley, and Tony Boston will be writing to Erik Samuelson in acknowledgement.
{Subsequent Done}
(g) Tony Boston said that he and Mike Cooper had been going through the latter’s workload and there are numerous items there which did not fit into the Secretary’s role or the Chief executive’s role. He and Mike Cooper hoped to finish sorting this out shortly. In the meantime, Mike Cooper said that he did not want to receive any more e-mails.
(h) Denise Watts asked if anyone had any thoughts on a new Chief Executive. She knew of one person who had expressed some interest, but that is all. Davis Treharne asked for this item to be left until after our additional meeting on November 28 as he feels that there are more fundamental issues to be considered then.
(i) Damien Mills asked for Paul Tisdale to attend a meeting of the BoS early in 2007. Action DW
(j) Damien Mills mentioned the bad behaviour of our supporters recently and asked whether the Trust could be more pro-active. It was agreed to put this item on the agenda for the next meeting. Action TBoston
(k) Denise Watts asked for a nominee to attend the next Club Board meeting next Friday and others lster. It was agreed to keep this arrangement fluid and Tony Badcock said that he would attend the Board Meeting on Friday. This was proposed by Damien Mills, seconded by Adrian Hitchcox and carried by 10 votes to 0, with 1 abstention.
(l) Thanks were expressed to the Supporters Club, who had paid £1,000 for the new television and £250 for the new carpeting upstairs in the St James’ Centre.
(m) A vote of thanks was given to the 17 people who turned up on November 12 to re-decorate the upstairs bar and the Flybe Suite.

There being no further business, the meeting closed at 9.30pm.

ECFC SUPPORTERS TRUST - ANALYSIS OF RECEIPTS AND PAYMENTS

NOVEMBER 2006

Notes:-
Bank Balance at 30 November adjusted for outstanding cheques was £24,837.