[ Home ] - [ Code of Conduct ] - [ Register of Interests ] - [ Complaints Procedure ]

CODE OF CONDUCT FOR TRUSTEES and other Officers of the Trust

This Code of Conduct sets ethical standards for the Trustees of Exeter City F.C. Supporters Trust.

Trustees will pursue the highest standards of ethical conduct in the interests of Members of the Trust, Exeter City Football Club, employees, creditors and all other stakeholders.

The word Trustee in this Code shall also be taken to include Officers of the Trust.

The following principles govern their conduct.

HONESTY, INTEGRITY AND COMMITMENT

1. Trustees shall act honestly and with integrity in all of their dealings on behalf of Exeter City F.C. Supporters Trust.

2. Trustees will make their best endeavours to attend meetings of the Board of Society (the BOS) of Exeter City F.C. Supporters Trust, and not be absent without good reason.

3. Trustees will devote sufficient time and attention to the Society in order to fulfil their duties as a Trustee.

4. Trustees will not discriminate on the grounds of people’s race, religion, gender, marital status or disability.

5. Trustees will not make promises or commitments that the BOS does not intend, or would be unable, to honour.

6. Trustees have collective responsibility. They are bound by the decisions of the BOS and when representing the Trust will support those decisions outside the BOS environment.

7. Trustees’ conduct, at all times, will be such that their honesty is beyond question.

8. Trustees' conduct, at all times, will be such that it upholds the reputation and good name of the Trust.

9. Trustees shall adhere to the truth, and not mislead directly or indirectly nor make false statements, nor mislead by omission.

10. Trustees shall treat everyone with whom they have dealings as a Trustee with personal respect and politeness.

PERSONAL TRANSACTIONS

1. Trustees’ personal or other business dealings will be kept separate from their dealings as a Trustee of Exeter City F.C. Supporters Trust.

2. Trustees shall not use the name of Exeter City F.C. Supporters Trust or Exeter City A.F.C. Limited to further any personal or other business transaction not related to Exeter City F.C. Supporters Trust or Exeter City A.F.C. Limited or its business interests.

3. Trustees shall use goods, services and facilities provided to them by Exeter City F.C. Supporters Trust, Exeter City A.F.C. Limited or associated business, strictly in accordance with the terms on which they are provided.

CONFIDENTIALITY OF INFORMATION

4. Trustees will ensure that confidential information (or any information that could be considered to be of a sensitive nature) relating to the BOS or the Football Club’s operations, its customers, employees, creditors or associated businesses is not given either inadvertently or deliberately to third parties unless that information is required by law or a regulatory body.

5. Trustees will not use information obtained by them as a Trustee of the Exeter City F.C. Supporters Trust for personal financial gain, nor will that information be used to obtain financial benefit for any other person or business.

6. Trustees shall respect the privacy of others.

DISCLOSURE OF INTERESTS

1. Trustees shall fully disclose promptly any private or other business interests or any other matters, which may lead to potential or actual conflicts of interest.

ABIDING BY THE LAW

2. Trustees shall abide by the law at all times.

PAYMENTS, GIFTS, ENTERTAINMENT AND TRAVEL

3. Trustees shall not use their status as a Trustee of Exeter City F.C. Supporters Trust to seek personal gain from those doing business or seeking to do business with the Club. Trustees shall not accept any personal gain of any material significance if offered.

FAILURE TO ABIDE BY THE CODE OF CONDUCT

4. Trustees whose behaviour or actions are contrary to the spirit of this Code may be subject to such disciplinary sanctions as imposed by the BOS after due process and, if appropriate, appeal or arbitration.

5. Any allegation of Trustee's failure to honour the Code must be made in writing to the Chairman of the BOS, or if relating to the Chairman of the BOS, to the Secretary. The accused Trustee will be given written notice of the allegation and asked to respond within 14 days. However, should the complaint relate to personal behaviour during a formal meeting of the Trust or any properly constituted committee, then the meeting can consider a verbal motion to exclude the offender from the rest of the meeting without notice.

6. The BOS, or any properly appointed sub-committee, will make such enquiries as deemed necessary, including the right to call a hearing of all interested parties and will rule on the outcome of those enquiries and report the findings to the BOS for ratification and/or further action. In the case of calling a hearing, all parties will receive 14 days notice of the date, place and time of such a hearing.

7. Sanctions available to the BOS will include formal reprimand, orders of specific performance, suspension and ultimately, recommend expulsion from the BOS.

This code was approved by the BOS on 21st March 2005.